Chapter 16 - HEADS OF MAYORAL AGENCIES

Section 385.

Section 385.

  § 385. Heads of mayoral agencies. a. This chapter shall apply to heads
of agencies holding office upon appointment of the mayor and to heads of
those  units  within the executive office of the mayor designated by the
mayor to be covered by the provisions of the chapter. It shall not apply
to agencies headed by boards, commissions, or other multi-member  bodies
whether  appointed  by the mayor or otherwise, nor to elected officials,
nor to other agencies the heads of  which  are  appointed  by  officials
other  than  the  mayor  or  by  multi-member bodies. References in this
chapter to other sections of the  charter  shall  not  be  construed  to
affect the applicability of those sections to officials and agencies not
subject to this chapter.
  b.  Except  as  otherwise  provided  by law, all functions, powers and
duties assigned to each mayoral agency by the charter or other law shall
be vested in the head of such agency.  In  exercising  such  powers  and
duties  and  the  powers  and duties specifically assigned to the agency
head, such official shall  exercise  due  diligence  in  ensuring  their
faithful  execution,  enforcement  and  performance.  In addition to the
powers and duties granted to them and their agencies by the  charter  or
by other law, and in addition to such other functions as are assigned to
them  by  the mayor, heads of mayoral agencies shall have the powers and
duties listed in the remaining sections of this chapter.

Section 386.

Section 386.

  §  386.  Planning,  advising, coordinating activities. a. In the areas
under their jurisdiction, heads of mayoral agencies shall have the power
and duty to (1) review, analyze, and evaluate the needs of the city; (2)
prepare and submit to  the  mayor  and  other  appropriate  governmental
authorities  short term, intermediate, and long range plans and programs
to meet the needs of the city;  (3)  develop,  implement,  and  maintain
systems  to  collect,  store,  and  disseminate  data;  and  (4) conduct
research and studies to aid in  planning  and  developing  policies  and
programs.
  b.  Heads of mayoral agencies shall advise and assist the mayor, other
elected officials and bodies of elected officials in regard  to  matters
under the jurisdiction of their agencies.
  c.  To  the  maximum  extent feasible, heads of mayoral agencies shall
coordinate the activities of their agencies with those  of  other  city,
state,  and federal agencies and other organizations and institutions on
matters within their jurisdiction by such means as the mayor may require
and, when not inconsistent with mayoral directives, by such means as the
agency  head  may  deem  appropriate,  including  by  establishing   and
participating in coordinating committees.

Section 387.

Section 387.

  §  387.  Program  management.  a.  The heads of mayoral agencies shall
supervise the execution and management of all programs and activities of
their respective agencies and shall have cognizance and control  of  the
government, administration, and discipline of their agencies.
  b.  Heads  of  mayoral  agencies  shall  determine  standards for, and
monitor, evaluate, and exercise general supervision over,  all  services
and  facilities  under  their  jurisdiction.  To the extent necessary to
carry out the provisions of the charter and other  applicable  law,  and
when  not  inconsistent  with  any  other law, heads of mayoral agencies
shall have the power and duty to visit and inspect providers of services
under their jurisdiction.

Section 388.

Section 388.

  §  388.  Financial  management. a. The heads of mayoral agencies shall
supervise the execution and management  of  all  expenditures  of  their
respective agencies.
  b.  They  shall prepare and transmit budget estimates of the agency as
prescribed by the  charter,  and  other  laws,  and  fulfill  all  other
requirements  of  the  budget  preparation,  adoption, modification, and
administration process as set forth in the charter.
  c. In accordance  with  the  methods  prescribed  by  the  comptroller
pursuant  to  subdivision  h  of section ninety-three of the charter and
subject to the comptroller's power to suspend or withdraw such authority
in accordance with the provisions of that subdivision, heads of  mayoral
agencies  shall  prepare  and audit vouchers before payment, prepare and
audit payrolls, receive and inspect  goods  and  forward  bills  to  the
comptroller  for  payment  and  record,  report  and  account  for  such
payments.
  d. In accordance with the standards and procedures prescribed  by  the
comptroller  pursuant to subdivision m of section ninety-three, heads of
mayoral agencies shall maintain  a  system  of  uniform  accounting  and
reporting for their agencies.

Section 389.

Section 389.

  §  389.  Internal controls, rule-making, contracting. a. In accordance
with the policies and procedures  established  by  the  mayor  for  this
purpose,  heads  of  mayoral agencies shall maintain an internal control
environment and system which is intended to maximize  the  effectiveness
and  integrity  of  agency operations and to reduce the vulnerability of
the agency to fraud, waste, abuse,  error,  conflict  of  interest,  and
corruption.
  b.  Except  as  otherwise  provided  by law and in accordance with the
provisions of the charter and other law, heads of mayoral agencies shall
have the power to adopt  rules  to  carry  out  the  powers  and  duties
delegated  to  the  agency head or the agency by or pursuant to federal,
state or local law.
  c. Heads of mayoral agencies may, subject to the requirements  of  the
charter,  other  law, and rules promulgated pursuant to them, and within
appropriations therefor, enter into  contracts  and  make  purchases  to
fulfill the duties assigned to them.

Section 390.

Section 390.

  § 390. Powers and duties specified in other charter chapters. Heads of
mayoral  agencies  shall,  in addition to the duties assigned to them by
this chapter, fulfill all other powers and duties assigned  to  them  by
the charter or other law.